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This was a wonderful opportunity to bring information about AA directly to a large body of medical practitioners. The challenge that faced us was that the event was to commence on the Friday of the same week.  We would need to organise a roster of volunteers, obtain an adequate supply of relevant AA literature,  and organise furniture and posters for the booth – all required within a target of less than three days.

National Office acted very promptly by sending a large box of literature to Melbourne by express post. We purchased a package of furniture which was delivered directly to the booth. We got our posters and banners printed up with urgent courier deliveries to members home addresses.  The booth was fully set up by the Thursday night.

The highlight of organising for this event was the great response from members volunteering to work at the event.  A total of fifteen volunteers from Areas C and D in Southern Region took part in manning the booth throughout full three days. All of them volunteered at very short notice.

We did not keep detailed statistics but we estimated that we had 120+ conversations GPs about AA’s role.  Several hundred others picked up AA literature, which was freely available from our counter, but did not seek to enter into a conversation. Twenty GPs left their contact details for further follow ups such as delivery of additional AA information to their surgeries.

From my own perspective this was one of the most challenging, enjoyable and productive events I have been involved with since joining AA.  The response of volunteer help from other AA members in our Region was just outstanding.

Yours in service,

Barry H

Delegate, Area D

Southern Region 

Good evening, I’m Barbara Joss – and I can tell you my surname ecause I’m a “Class A Non-alcoholic Trustee” on the Board of Alcoholics Anonymous Australia.  Tonight I want to explain what a “Class A Non-alcoholic Trustee” is and why AA needs them. Then, because it’s relevant, I’ll tell you a bit about my professional background.

But first I must say how I love the work that I am doing for AA.  I’m getting around the country quite a bit, and have made many valued friends, and many are here tonight.  I’ve even had a marriage proposal – from an AA (very) old-timer. Who, unfortunately, is not with us anymore. He only asked one question: “Are you any good in the kitchen”?  to which I replied, “Yes”. “Good”, he said. “I sacked my last wife because she wasn’t!”

But back to Class A’s

AA was initiated in the US over 70 years ago by Dr Bob (a medical specialist) and Bill W (a stockbroker). When they found their method of, “one drunk talking to another”, was working – over 50 “drunks” had got sober - they decided they needed to get the word out to the wider community.  They thought, and I quote: “But who’s going to believe a couple of drunks?”  So in their wisdom, they created a charity structure and peopled the Board with doctors and lawyers. These “pillars of the community”, who already believed in AA, became the first Class A Non-alcoholic Trustees of Alcoholics Anonymous.

The Australian Board of AA consists of 12 trustees: eight from the program and four, Class A’s, enlisted for their skills. Class A’s, as non-alcoholics, do not have to be anonymous and so, can represent AA and can show their faces in the media.

Which brings me to me

I’ve spent my entire life in the media - since before I was born. My father was current affairs cartoonist on one of London’s three evening newspapers from before I was born into my late my teens.

In London, I performed in the West End, in films and on TV. In Australia, in addition to playing the title role in “Peter Pan”, etc, I was also a reporter on Channel 7 and ABC Radio National, for which I made two one-hour programs, one of them on the subject of male-menopause!

After topping my year in the TAFE three-year Diploma in PR, I became a multi-award-winning media consultant specializing in national media campaigns on medical issues. And hence, AA.

On becoming a Class A, I had another vision - related to the media (surprise, surprise!). But that’s another story…

P.S.

One of my visions for AA since becoming a Class A Trustee, was that AA shows Community Service Announcements (CSA’s) in the media that are made: in Australia by Australians, for Australians.

Having a major Australian media campaign would help AA in two ways: it would not only show the Australian public and professional community that AA Australia is not a secret society, it would also give a massive boost to AA members working in Public Information – what more visible hook could there be on which to hang all manner of PI introductions!

As advertising agencies charges are usually beyond its resources, AA Australia has always used CSA’s primarily from AA in the US and UK.

My vision was that Australian advertising agencies would make Australian Community Service Announcements - known as CSA’s, for AA Australian, for nothing – known as pro bono.

Larger advertising agencies, which can afford to, make a few CSA’s pro-bono, for selected worthwhile charities for their own reasons (thereby complying with the AA constraint that we can’t accept favors). The agencies’ reasons are: to be seen as good corporate citizens; to stretch their creative staff – making an ad on deodorant is not exciting while making one on AA, is! So, CSA’s are often entered in international and other competitions.

Some two years ago, five agencies volunteered to work with us but two had to drop out due to the global financial crisis. Of the remaining: one was the health arm of a multinational in Sydney, one in Perth and, one in Melbourne.

I’ll tell you about the multinational, because it’s an amazing story. At the start, the company stipulated that it would come on-board on the understanding that it would only provide $5,000 worth of creative services. I was concerned. But: One Day at a Time, I knew the answers would come!  The creative director and staff were so enthralled with the project that they have now completed: •  2 CSA’s for TV and On-line •  1 for Radio  •  3 for Newspapers and Magazines   •  2 for Train Stations   •   plus a selection for Shopping Centres and Buses.

Stop Press: Sydney’s Wynyard and Kings Cross are currently the first stations to show AA’s monster billboards on their platforms (one per station).  We also have a fantastic media-buying company looking after getting the material on-air, etc.

I am happy to say that starting with CSA’s and posters by the multinational,

THE CAMPAIGN LAUNCHES NOW!

The opportunity exists to serve as the Editor of PI Around Australia, a national quarterly publication which is part of the national quarterly newsletter, AA Around Australia. This is a one-year service position. The Editor will be required to produce one issue ofPI Around Australia per quarter, a total of four issues. The ideal candidate will have computer and written skills and the role will commence immediately, for preparation of the September 2009 edition. This is a wonderful opportunity to get into service andto learn aboutPI&CPC activities being conducted Australia-wide. All enquiries to the National Office on (02) 9599 8866 or by email to gso@aa.org.au.

“PI” is an acronym for Public Information. "CPC" stands for Co-operation with the Professional Community

Many groups have cards printed, showing their meeting time/s and location, a local contact telephone number (this can be the number of your local Central Service Office) and the national website address, for distribution to local professionals – doctors, police stations, solicitors, churches, etc. The personal approach seems to be more effective than a mail out.

Some groups are worried that getting involved in something like this is ‘breaking Tradition 11’. They worry about anonymity and wonder if it’s promoting AA rather than attracting people to AA. No need to worry – remember our 11th Tradition talks about us maintaining personal anonymity at the level of press, radio and films. This doesn’t mean we can’t go into a local surgery and leave some contact details with a doctor. Also, providing information on AA isn’t promotion – it is simply letting people know how to find us if they want our help.

Some groups have come up with some quite creative ways of providing information. If your group has a good idea, please let us know, so that we can pass it on to others.

This DVD contains 3 stories of sober deaf alcoholic members of AA, questions and answers about alcoholism and other AA related text.

Now that we have this valuable resource we would appreciate your help and hope that you can assist in the distribution of it to the deaf community.

If you require further information please contact the committee by email

OR

National Office of AA in Australia
48 Firth St, Arncliffe NSW 2205
Phone (02) 9599 8866
Fax (02) 9599 8844
Email: gso@aa.org.au

A great many alcoholics in our part of the world still haven't heard of AA. You and your group can help carry the message by donating to the International Sponsorship Fund.

Each year, the Fellowship distributes the Founders Day brown paper bags to collect money to help carry the message to the still suffering alcoholics in countries in South East Asia and the Pacific. Founders Day (June 10) is the anniversary of the day in 1935 when AA started. The brown paper bags symbolises "what it was like".

Australian members of AA have been keen to shoulder their part of the work in carrying the message in our region. Among our achievements so far we have:

• Helped establish AA meetings in the strife-torn Solomon Islands. They asked for help and we were quick to respond. We are now looking at having various items of AA literature translated for the Solomon Islanders.
• Provided money to the General Service Board in New York to help in translating the Big Book into 52 languages so far.
• Helped fund an Indonesian national forum in Bali and laid the foundation for a fully developed structured fellowship in Indonesia.
• Helped to pay the costs for Cambodian and Indonesian members to come to Australia and attend the Asia Oceania Service Meeting.

What can your group do to help?

Discuss this collection with the members of your group. As a group you might decide to:

• Read this notice out at the meeting
• Circulate the brown paper bag separately to your normal collection
• Announce that all the money collected for that meeting will go into the brown paper bag for international sponsorship
• Invite members to give more than they usually do because this is a special collection to help alcoholics in countries which don't have the huge number of AA meetings and other resources that we have.

Cheques and money orders should be made out to: General Service Board of AA.

Any questions, please phone the National Office on (02) 9599 8866

Please post your brown bag with donations to
FDISF
National Office of AA
48 Firth Street
ARNCLIFFE NSW 2205

The person would need to be willing to attend one four-day meeting and two three-day meetings each year (all costs are paid for by AA) and to contribute on committees or individually throughout the year. They would also be required to develop an understanding of the Twelve Traditions, Twelve Concepts for World Service and the General Service Structure.

The qualities that would be particularly valuable include:

• good communication skills as a writer, public speaker, negotiator, or media personality
• have experience/skills that would be useful to the Board, e.g. media, medical/psychological, legal, accountancy, information technology, etc
• open-mindedness and respect for AA's spiritual path

If you know anyone who might be suitable, please call Valerie at National Office on

(02) 9599 8866 or email valerie@aa.org.au

The General Service Board wants to make the Fellowship more aware that some alcoholics need to take prescribed medication and that AA members should never give advice on this subject, even if asked.

We seek the help of members in producing eye-catching material, such as cartoons, photographs, paintings, etc. which will get this message across in a simple yet effective form.

You will find an article on this subject, written by Class A Trustee Dr. Vanda Rounsefell, here: Giving Medical Advice will provide you with artistic inspiration. You can also get a copy by either emailing valerie@aa.org.au or ringing (02) 9599 8866.

If you have a brilliant idea, but no artistic ability, send the idea in anyway.

There are no prizes, other than the knowledge that you will have provided a valuable service to AA.

Please send your entries in to
National Office,
48 Firth Street,
Arncliffe, NSW 2205
by Friday 19th June 2009.

CONFERENCE COMMITTEE ON TRUSTEES

Advisory Action #023/2008
Conference resolved to ratify the election by the Board of Howard W as General Service Trustee, effective 1st January 2009, for a four year period.
No disapproval
Carried

Advisory Action #024/2008
Conference resolved to recommend to the General Service Board that Paul D be elected as Central Regional Trustee, effective 1st January 2009, for a four year period.
No disapproval
Carried

CONFERENCE REPORT CHARTER AND SERVICE MANUAL COMMITTEE

Advisory Action #002/2008
Conference resolved that the Guideline GL-06, Regional Forums, be changed to state that: “…the General Service Board will pay up to two full fares per forum per Region per year,…” Voting: For: 33; Against: 2; Abstentions: 0
Carried

Advisory Action #018/2008
Conference resolved that recommends that under the heading “Panels & Workshops” on p.83 of Guideline GL-015, National Conventions, the first paragraph be amended to read as follows:

Panels & Workshops
These provide one of the most rewarding activities and can take a variety of forms. A panel arrangement might comprise three speakers and a chairperson, with each person speaking on a number of Steps, Traditions or Concepts for World Service; the panel session can be followed by a short question and answer session. It is strongly recommended that National Conventions incorporate a Service component in their programmes. Those attending National Conventions would gain from the opportunity to hear of the experience, strength and hope of members who are doing great service in AA and the community. Experience shows, however, that workshops or panels on such topics as “How the National Office works” or “Why have a GSR?” or “What does a Secretary do?” attract only small audiences in a Convention setting. These subjects are better presented at specialised service events, and in that case can be better handled by using National Office staff, utilising their familiarity with AA Australia-wide, while any of our Trustees would be delighted to speak on such topics as “How the General Service Board works” or similar themes.”
Voting: by a show of hands
Accepted

Advisory Action #019/2008
Conference resolved that the following paragraphs be added to the National Convention Guidelines GL-15:

Convention Auditor
It is important to note that, as the Convention Audit forms part of the audited accounts of the General Service Board, the Convention Audit should be completed as soon as possible after the Convention and forwarded to the National Office Manager. The Convention Audit must be completed and in the hands of National Office by the end of July to ensure that the General Service Board accounts are ready for the National Audit.

Finance Committee
The Finance Committee, with the Treasurer, is responsible to the General Service Board for the on time audit of the Convention accounts and must ensure that the audit is forwarded to the National Office Manager before the end of July to ensure compliance with the Audit of the General Service Board Accounts.
Voting: by a show of hands
Carried

CONFERENCE POLICIES AND ADMISSIONS COMMITTEE

Advisory Action #008/2008
Conference resolved that a new methodology be developed to make the existing AA membership survey more effective.
Voting by a show of hands
Carried

Advisory Action #025/2008
Conference resolved that a policy regarding online meetings be adopted in conjunction with the Conference Policies & Admissions Committee, using feedback from international sources.
Voting by a show of hands
Carried

CONFERENCE TREATMENT & CORRECTIONAL FACILITIES COMMITTEE

There were no Advisory Actions from this committee.

CONFERENCE INTERNATIONAL COMMITTEE

Advisory Action #020/2008
Conference resolved that the following paragraph be added to the National Convention Guidelines:

The Host Planning Committee is encouraged, in consultation with our International Delegates, to consider inviting an indigenous member from a developing country within the Asia/Oceania zone, to attend our National Convention.

Funding would come from the International Sponsorship Fund, so there would be no financial burden on the Host Planning Committee.
Voting: by a show of hands
Carried

Advisory Action #021/2008
Conference resolved that the sum of $2000 be donated to assist with the running costs of the Asia/Oceania Service Meeting Secretariat.
Voting: by a show of hands
Carried

CONFERENCE FINANCE COMMITTEE

Advisory Action #012-A/2008
Conference resolved that National Office have available, on request, a flyer or letter for treasurers to take to banks when opening bank accounts for AA business.
Voting: by a show of hands
Carried

Advisory Action #012-B/2008
Conference resolved that a guideline of good practices for groups when setting up bank accounts be produced.
Voting: by a show of hands
Carried

Advisory Action #026/2008
Conference resolved that the Financial Accounts for the period 1st July 2007 – 30th June 2008 be accepted.
Voting: by a show of hands
Carried

Advisory Action #027/2008
Conference resolved that seed money not be advanced to National Convention Committees until a letter of appointment of an appropriately qualified auditor has been sighted by the National Office Management Group. National Convention audits are necessary in order for the General Service Board audited accounts to be completed. The committee further recommends that this statement be included in the National Convention Guidelines.
Voting: by a show of hands
Carried

Advisory Action #028/2008
Conference resolved that the budget prepared by the General Service Board be based on a standard financial year from 1st July to 30th June and that it be presented to the Conference Finance Committee to approve on behalf of Conference prior to the start of the next financial year. Under the current system a calendar year budget, i.e. from January to December for the forthcoming year is presented to Conference. However, as with most other businesses, the General Service Board operates on the normal financial year, i.e. the beginning of July to the end of June. It is further recommended that this recommendation be added to the Scope of the Conference Finance Committee.
Voting: by a show of hands
Carried

CONFERENCE LITERATURE COMMITTEE

Advisory Action #001/2008
Conference resolved to approve the concept of a pamphlet based on the article by Class A Trustee, Dr. Vanda Rounsefell on the dangers of giving unqualified medical advice, with the proviso that the committee forward suggested changes, by 31st January 2009, to the Trustees Literature Committee via the National Office. Final draft of the pamphlet to be brought back to Conference 2009.
Voting: by a show of hands
Carried

Advisory Action #004/2008
Conference resolved that all locally printed pamphlets be printed on non-glossy paper.
For: 30; Against: 5; Abstentions: 0

Advisory Action #005/2008
Conference resolved that the sentence ““Within the Fellowship, the amount that may be contributed by any individual member is limited to $2,000 a year” be deleted from AA at a Glance as it is confusing and unnecessary.
Voting: by a show of hands
Carried

Advisory Action #022/2008
Conference resolved that all information contained in non-specific pamphlets for professionals be condensed into one small booklet. Information contained in the out-of-stock and cumbersome Fact File could be included in this booklet.
Voting: For: 25; Against: 8; Abstentions: 1
Carried

Advisory Action #029/2008
Conference resolved that the Group Handbook presented to Conference 2008 be published, after final approval by the Trustees’ and Conference Literature Committees. Changes to be made as recommended in the report of the Conference Literature Committee. A note to be included clarifying that there are no ‘State’ Central Service Offices, making reference to a previous Conference Advisory Action. This note to be sent to all Conference members for disapproval, if any, prior to inclusion.
Voting: by a show of hands
Carried

CONFERENCE PUBLIC INFORMATION AND CO-OPERATION WITH THE PROFESSIONAL COMMUNITY COMMITTEE

Advisory Action #017/2008
Conference resolved to reject the proposal to issue a short-term contract for an individual or group of people to collate the combined experience of the Fellowship in Australia in regard to Public Information and Co-operation with the Professional Community. Conference agreed that an updated and comprehensive PI & CPC Kit would be valuable to the fellowship, but a short term contract to produce this is not the solution. Conference recommends that the Conference PI & CPC committee break down the project into two parts: planning and then execution. The committee undertakes to find and appoint a volunteer project planner from within the fellowship, and once this is done, to find members to carry out the production plan.
Voting: by a show of hands
Carried

CONFERENCE AGENDA COMMITTEE

Advisory Action #030/2008
Conference resolved that the composition of the Conference Agenda Committee be changed to include one delegate from each region and that the two pre-Conference committee meetings be held via teleconference. It was resolved that the Conference Agenda Committee for 2009 would be:

• Delegate, Area C, North Eastern Region
• Delegate, Area E, Eastern Region
• Delegate, Area B, Western Region
• Delegate, Area B, Central Region
• Delegate, Area A, Northern Region. (it was agreed that the Northern Regional Trustee should participate in and be entitled to vote in Conference Agenda Committee meetings as required on behalf of the current Area A Northern Region delegate).

Voting: For: 31; Against: 4; Abstentions: 0
Carried

Advisory Action #031/2008
Conference resolved that the only accommodation expenses covered by the Conference Levies will be accommodation and organised meals. Additional accommodation expenditure is to be at the expense of the Conference member and that National Office be authorised to send an invoice to a Conference member who has incurred such expense.
Voting: by a show of hands
Carried

Advisory Action #032/2008
Conference resolved that observers not be permitted to attend the General Service Conference, unless specifically invited by the Conference. Any applications to attend Conference should be forwarded to the Conference Policies & Admissions Committee, stating reasons for wishing to attend. It is suggested that the Trustees’ General Service Conference Committee, in consultation with the Conference Policies & Admissions Committee, produce a set of criteria for admission to the General Service Conference as an observer.
Voting: by a show of hands
Carried

Advisory Action #033/2008
Conference resolved that the theme for the 2009 General Service Conference is ‘Is your Group in the Loop?’
Voting: by a show of hands
Carried

Advisory Action #034/2008
Conference resolved that the 2009 General Service Conference be held Thursday 5th – Sunday 8th November 2009 at a venue to be advised.
Voting: by a show of hands
Carried

Advisory Action #035/2008
Conference resolved that the Conference Agenda Committee teleconference meetings be held on: Saturday 20th June 2009 to formulate agendas Saturday 22nd August 2009 to allocate topics to Conference.
Voting: by a show of hands
Carried

Advisory Action #036/2008
Conference resolved that the deadline for receipt of Conference topics for 2009 be Friday 26th June 2009.
Voting: by a show of hands
Carried

FLOOR ACTIONS

Advisory Action #037/2008
Conference resolved to direct the General Service Board to re-list the telephone number of the Melbourne Central Service Office on the national website and in AA Around Australia by February 2009, provided that the concerns of Conference are addressed.
Voting: by a show of hands
Carried

Advisory Action #038/2008
Conference resolved to direct the General Service Board to re-investigate the cost and operational feasibility of establishing a single national phone line.
Voting: by a show of hands
Carried

NATIONAL CONVENTION BIDS

Advisory Action #039/2008
Conference resolved to accept the confirmed bid by Area A, Eastern Region to host the 2010 National Convention in Coffs Harbour.
Voting: by a show of hands
Carried

Advisory Action #040/2008
Conference resolved to accept the confirmed bid by Areas A and B, Western Region to host the 2011 National Convention in Perth.
Voting: by a show of hands Carried

Advisory Action #041/2008

Conference resolved to accept the bid by Area C, Southern Region, to host the 2012 National Convention in Melbourne.
Voting: by a show of hands
Carried

REGIONAL FORUM BIDS

Advisory Action #042/2008
Conference resolved to accept the following bids to host Regional Forums in 2009:

• Area A, Central Region
• Area B, Eastern Region
• Area A, North Eastern Region
• Area A, Northern Region
• Area D, Southern Region
• Areas A and B, Western Region (tentative bid)

Voting: by a show of hands
Carried

NATIONAL T&CF FORUM 2010 BID

Advisory Action #043/2008
Conference resolved to accept the bid by Area C, North Eastern Region, to host the National Treatment and Correctional Facilities Forum in 2010.
Voting: by a show of hands
Carried

NATIONAL PI FORUM 2011 BID

Advisory Action #044/2008
Conference resolved to accept the bid by Area A, Eastern Region, to host the National Public Information & Co-operation with the Professional Community Committee Forum in 2011. Voting: by a show of hands
Carried

AA in Australia has an interesting and sometimes turbulent history. At the 2005 Conference, it was resolved to accept the literature committee’s recommendation that a book be produced (similar to AA Comes of Age), giving the history and growth of AA in Australia and including relevant photographs, of the Australian Founders and those who helped AA Australia in its early days, early meeting places etc. (Advisory action 0018/2005).

A working group including members from all regions is currently being formed. Some of our history, mainly of the early meetings in major cities, is already being assembled. We need members, all over Australia, to assist in locating and gathering these historic accounts and records. The only requirement is enthusiasm and the ability to become informed and inspired by the actions of those who sought to share their experience, strength and hope by passing it on. The book hopes to cover all levels and facets of the growth of AA in Australia, CSOs, Areas/Districts, Institutions, Young Peoples Conventions etc etc.

For further information on this project, contact Graham B;

Phone: A telephone contact number will be given by National Office 02 9599 8866
Email: grahamb@bordernet.com.au
Snailmail:
History Project
PO Box 16
Hivesville Qld 4612

PRACTICAL EXPERIENCE shows that nothing will so much insure immunity from drinking as intensive work with other alcoholics. It works when other activities fail. This is our twelfth suggestion: Carry this message to other alcoholics! You can help where no one else can. You can secure their confidence when others fail. Remember they are very ill. Life will take on new meaning. To watch people recover, to see them help others, to watch loneliness vanish, to see a fellowship grow up about you, to have a host of friends ---- this is an experience you must not miss. We know you will not want to miss it. Frequent contact with people who are new to AA and with each other is the bright spot of our lives. ALCOHOLICS ANONYMOUS p.89

To know that each newcomer with whom I share has the opportunity to experience the relief that I have found in this fellowship fills me with joy and gratitude. I feel all the things described in AA will come to pass for them, as they have for me, if they seize the opportunity and embrace the program fully. DAILY REFLECTIONS p.37

Initial contact

Our initial contact was when a lady called Mia, whose husband is an alcoholic, made a request to National Office that since the need for help in the Solomon Islands was great and potential AA members had no understanding or direction, that perhaps some literature and advice could be sent to help start AA. In consultation with Valerie and Trevor, (chairman of the Trustees International Committee) it was concluded that this would be the ideal opportunity to make use of some of the money held as our 75% of International Sponsorship Fund. My first contact with Mia was in late November 2006 and I told her of the decision to send someone out. This was greeted with enthusiasm and she gave me several other E-mail contacts, including the Catholic Archbishop of Honiara who immediately began plans to facilitate the visit.

It was decided that I should be the person to go and I thought it best to go as soon as possible. The Archbishop intimated that if I could come around mid January there was a meeting of the Council of Churches, (SICA) where I could talk and carry the message of AA. He also made plans for an interview on radio and with the local newspaper. (Solomon Star) With much help from our national office staff, literature was sent ahead and I left Perth on 22nd January with much trepidation and even less knowledge of how to carry AA to a new frontier.

Introduction to the Solomon Islands

The Solomon Islands comprises 992 islands, of which 347 are inhabited. The population is estimated to be around 600,000 with 122,000 being on Maliata and around 70,000 on Guadalcanal, the capital of which is Honiara, where I was based. The Solomon Islands gained independence from Britain in 1978, but since that time has experienced periods of what are commonly known as “tensions”, which amount to civil war. The latest being in April 2006 which resulted in rioting and burning of large parts of Honiara and the evacuation of Chinese, New Zealand and Australian citizens. A succession of governments from the date of independence has failed to stabilise and rebuild the country.

The main industries are agriculture and fishing and 75% of its labour force are engaged in these. As in most countries where the economy has suffered and unemployment is rife, alcohol has been something that the people have turned to. In particular, the young people have discovered alcohol. Young men, who at one point were defending their country, now find there is nothing for them and are producing a local alcoholic drink called “Quaso” and making home brew from a variety of products.

On my arrival in Honiara, Archbishop Adrian Smith, who was at great pains to make AA and myself welcome, met me. He had gone to great lengths to arrange for me to speak to local groups of people and was also adamant that AA should not be seen as affiliated with the Catholic Church, as to do so would exclude many since Catholicism only accounts for 19% of the population, 34% being Anglican and 33% belonging to the Church of Melanesia. I found that churches are an integral part of Solomon Island life and many social occasions are fostered through the various churches. In fact, it was a great surprise to me to see churches of all persuasions bursting at the seams with people. It had been decided that I would stay on church premises rather than in a fancy hotel, since I felt that, when trying to attract drunks to AA it was better to be at the “grass roots”

On my first day I spoke to four different groups of Solomon Islanders, including a group of leaders who were in counselling for trauma caused by the ethnic tensions and a group of priests at a seminary. At this point I would acknowledge the depth contained in our National Office Website, the contents of which were the basis of my talks to outside groups. These talks on AA were met with great enthusiasm and lots of questions were asked. The literature I had carried with me was snapped up and was promised to be passed on to other islands.

In the following days I continued to carry the message by having a full-page article in the Solomon Star and an interview with the Solomon Island Broadcasting Agency, which was broadcast after the 6pm, 7pm and 9pm news for a period of three days. Radio is the most effective form of advertising in Honiara as, although they have a local TV station, not many people have TV and in fact, I did not see a television set for the entire time I was there!!

The first AA meeting was held at Holy Cross Church on the Thursday night at 7.30pm. Our literature which had been sent from the National Office three weeks before, arrived just two hours before the meeting started which was a real blessing since all the literature I had carried with me was by this time gone. There were 24 people at the first meeting, although I would suggest that not all of them were potential AA members. I had made it plain that it would be an open meeting and anyone could come along. So we had a mixture of potential AA, Alanon members, mothers and wives and some educators.

Unusually, I did not find too much trouble with my accent. I tried to speak slowly and clearly and also did not attempt to swamp them with information. So I would run it as an AA meeting, with the preamble, fifth chapter etc: but stop frequently to ask if there were any questions. I found that I had to adapt as I went along. For instance: At a normal AA meeting, there would be a range of lengths of sobriety and when asked to share, many would be willing. But in this case, there were 24 people who had never been to an AA meeting and were reluctant to share. I found it best to have a short meeting (one hour) and then try to talk to people on an individual basis for about another hour.

Over the following couple of days, I spoke to several other groups, including The Solomon Island Churches Association (SICA), which comprises representatives from all churches in the islands. I passed on The Preamble and 12 Steps and 12 Traditions for possible translation into “Solomon Pidgin” which is basically spoken by everyone, although there are seventy languages spoken, of which English is the official one. No steps will be taken to put this translation (when it comes) into circulation without full consultation with National Office.

Our next meeting was held in Tanagi, which is a village outside Honiara. This time there were 35 people present. Advance publicity had helped. On the previous Sunday I had attended the church in Tanagi and had been allowed to announce the meeting to a packed house. This was also a celebration of “Pioneers” which is an organization run by the church where people “pledge” not to drink for periods of time. Whilst not wanting to associate AA with this organization, in consultation with the church leaders, I recognised that some of its members needed other help such as AA. The celebration was one of the most moving events I have attended and was followed by lunch and entertainment in the form of warrior dances and singing. I was also able to carry the message to Mr Romano Tikotikoca, a Fijian, who was leaving the following day to take up the post of Commissioner of Police in Fiji.

The meeting itself was, to my mind, a great success, in that I had even more people sharing and asking questions and I continued to adapt to the unique situation by talking to members on an individual basis. I would also think that the majority were there with the requirement for AA membership “A desire to stop drinking”.

I was then invited to conduct a meeting in Mateneko, which is in the jungle and is a village without electricity or running water. I was accompanied by the parish priest (Appollinara) and after a bus ride followed by a walk of about three miles, we then crossed a river in a boat that had seen better days and leaked profusely. On arrival to a little church surrounded by palm trees and forest I was very surprised to be greeted by men, women and children some of whom had come long distances to hear AA’s message. This was one of the most inspiring AA meetings I have ever been involved with and I left not only with several addresses but with the certain knowledge that no matter what new ideas we have and how business-orientated we become this is the essence of Alcoholics Anonymous, one alcoholic sharing with another anywhere, at any time, in an attempt to stay sober.

Our final meeting, which I attended, was back at Holy Cross in Honiara where, although there was a lesser amount of people (twelve) I felt we were now down to potential AA members who would run a group. This was proven when after the meeting we had a group conscience meeting and three members agreed to run the meeting every Thursday. One also intimated that he would attempt to open a meeting in his village. I gave them my promise that AA Australia would not desert them and we would be available to answer questions and provide literature until they became self-supporting in every way.

My last act was to place an advertisement in the Solomon Star, which said:

If you have a drinking problem and need help Alcoholics Anonymous meets every Thursday at 7pm at Holy Cross Church.

The telephone number of a Family Health Centre was included and we tutored them in how to direct people to AA.

Conclusions and Observations.

My thanks go to Archbishop Adrian Smith, who was a rock during my visit and a driving force in organising venues, interviews and groups to address. I was very wary of working with an archbishop but found him to be very committed to the cause and a very down to earth jovial companion.

The National Office staff were very supportive and nothing was too much trouble for them. Valerie and I kept in contact via a very slow E-mail café and she kept members in Australia informed of progress. This had the effect of heightening interest throughout Australia and I was able to tell Solomon Island members of this enthusiasm.

As previously said, Honiara has been torn apart by internal strife and many people are experiencing poverty and unemployment. Nevertheless, I found them to be amongst the most friendly and enthusiastic people I have ever met and they were entirely ready to receive the message of Alcoholics Anonymous. AA may not take off in a big way immediately in the Solomon Islands, but as I kept telling people: Once the seed has been planted, AA will grow whether it is now or in five years time. Within my lifetime, I remain sure that the message will infiltrate the majority of islands that are populated.

On a personal note, I would say that this was the experience of a lifetime, although the heat affected me badly and the mosquitoes had a field day! I even woke to an earthquake in the middle of the night: something I had never experienced before.

To have the opportunity to carry AA’s message renewed my faith and enhanced the gift I have been given. I would very much like the opportunity to continue this work and will try to return towards the end of the year and possibly visit other parts of the Solomon Islands, using the list of contacts that I have been given. I now have three countries to which I pay allegiance: Scotland, where I was born, Australia, where I am a citizen and the Solomon Islands, where my heart is now.

Ian C World Service Delegate (1st term)

THE HOST PLANNING COMMITTEE
Page 70, add to first paragraph: "An Area intending to host a National Convention ought to be responsible for consulting with other Areas in their Region prior to submitting a bid."

FUND RAISING
Page 73, first paragraph: replace the sentence commencing:" It also provides seed funding...." with: “The Board resolved that, at their discretion, a refundable amount of $10,000 seed money be provided to National Convention Committees.”

PROGRAM
Page 75, add to first paragraph: "Areas and/or Regions may propose the Convention's planned dates and duration when submitting bids for the National Convention."

NATIONAL OFFICE STAFF PARTICIPATION
Page 79 Add to Clause 2. The sentence: “A venue floor plan of space available (after allocation of space for registration desks) should be submitted to National Office to allow the Office to indicate its preference for the preferred location for National Office and International Desk displays."

Guideline GL- 16: Treatment and Correctional Facilities Committees

RELATIONSHIP TO NATIONAL OFFICE
Page 89 Paragraph 2. The AA meeting by mail (LIM Australia) is published six times a year.

Guideline GL-28: How a conference topic is developed general conditions

What is a Topic?

The annual General Service Conference is the group conscience of AA Australia. A Topic is an idea that is sent to the Conference that is intended, directly or indirectly, to help the Fellowship advance its Primary Purpose (helping alcoholics to achieve and maintain sobriety).

Where do Topics come from?

Most Topics come from the Fellowship at the grass roots. They may come from an individual, Group, District or Area. They may also come from various AA service bodies, such as the General Service Board, the Document Integration Group, temporary committees or working parties. No member is excluded from submitting a Topic direct to National Office. But when Topics originate from just one or a small number of people, benefit is derived from seeking a broader input, from District and Area. This may be difficult or impossible due to distance or other factors ~ take your Topic as far through the suggested refinement process as you can.

Extra information

Section 7 of the Australian AA Service Manual includes a flow chart explaining the passage of a Topic through to an Advisory Action of the Conference. There is also a detailed description of the purpose and processes of Conference itself. This is recommended reading for all those participating directly or indirectly in Conference.

Quality of Topics

Many Topics come to Conference as well-defined proposals in clear English, appropriate to AA as a whole. But a significant number have been confused, incomplete, based on errors of fact, ambiguous or related only to an issue that should be sorted out locally . The procedures below may appear time consuming, but much time can be wasted both before and during Conference if the Topics are not well-prepared and thought out.

Submission date

Topics are submitted to the Conference Agenda Committee by a certain date each year, for which there is a standard form available from National Office. National Office notifies Area Delegates of deadline dates at the designated time each year, but Topics can be developed all year. It is best to ensure that contact details are filled in, to help clarify any questions. Only National Office has access to these contacts. Even the Agenda Committee may not access them. Submissions not received by the due date will not be included.

What happens then?

The Conference Agenda Committee may reject certain Topics or rearrange or group them together. Conference Committees may recommend changing them again according to their special understanding of current conditions or in light of new perspectives gained at Conference. Any such changes are clearly explained to Conference and are circulated in the Conference Report. Topics accepted by Conference become Advisory Actions of Conference, most of which are carried out or overseen by the General Service Board (see Service Manual Section M-07).

Recommended development process.

1. Local sections of AA take care of their own responsibilities. Ask the question: “Is this Topic relevant to AA as a whole?” If your Topic is relevant beyond the local, then proceed
2. Obtain the appropriate form from your GSR, Area Delegate, the national AA website (www.aa.org.au) or National Office (gso@aa.org.au)
3. Read the form carefully so you know what will be expected at submission time
4. Prepare in full the detail of background and research, with references
5. Take the Topic to your Home Group for discussion, and if suggested, do further background research with Group involvement.
6. Plan your time. Topic development takes time. Find out when the Area Assembly will meet on Conference Topics. If you are not in an official service position, do your best to be present at any discussions at District or Area levels.
7. With your GSR, take the Topic to your District for further discussion. If suggested, undertake further research and make amendments.
8. If the District feels that the Topic has merit, have your GSR and DCM take it to the next Area Assembly.
9. If Area agrees that the Topic does have merit, the Area Committee may arrange for one or more individuals (not necessarily the originator) to prepare a workshop on the Topic for the next Area Assembly.
10. After the Workshop, the Area Assembly (with the option of going back to all Groups in the Area), should now be in a position to submit a Topic to Conference that is well-conceived and researched to provide relevant background.

Presentation: Filling out the form

General:

• Topics are presented on the proper form, and respond carefully to the questions on the form
• If possible they are submitted electronically
• If not electronic, they are written, typed or photocopied, and expressed very clearly and concisely
• Contacts are present in case Agenda Committee or National Office need to clarify something.

The wording:

• Topics are clear, concise, and unambiguous: they are written so that they can not be taken more than one way
• Any examples given to illustrate the Topic are given separately, and not mixed up with the Topic itself (sometimes a Topic has been rejected because people voted against the example, not the Topic)
• If complex, they are divided up so that there is no more than one idea in each subsection. Conference can then vote on these items separately if necessary.

The background:

• A brief description gives enough information for Conference to fully understand the background.How did the Topic originate?
• Background information is ideally in electronic form, as well as the whole submission.

The AA purpose

• The purpose of the Topic is clear and explained: in what way is AA as a whole likely to benefit from this? (Conference deals with issues for AA as a whole, not local ones).
• The Topic supports the AA Legacies (Recovery, Unity, Service) and likewise is within the spirit of the 12 Steps, 12 Traditions and 12 Concepts.

The cost

• Any significant costs are noted and if possible, estimated.

Who has endorsed this Topic?

• A very brief indication is given of the Topic’s journey and who has endorsed it.
• This is stated in anonymous terms, ie ‘individual’, ‘Group’, ‘District’, ‘Area’: no specifics.

Service document impacts

• Relevant boxes are ticked if it is obvious in advance that the Topic will mean changes to AA publications such as the General Service Manual and the AA Guidelines.

Examples from past topics
(the Submission Form has changed over time, causing differences in headings)

Topic #007/2000

1. That Conference instructs the General Service Office to produce guidelines for groups on opening bank accounts [now National Office].
2. That Conference instructs the General Service Office to investigate procedures for claiming money in dormant bank accounts originally opened by AA groups.

What is the background or reason for the topic?

Small groups have experienced problems with accessing funds held in bank accounts requiring two signatories, when one of the signatories is no longer a group member and a replacement cannot be found. Many groups close down without closing bank accounts or are unable to access funds for varying reasons.

What discussion on the topic led to its submission?

Simply personal experience.

Outcome of the topic:

While this Topic is almost too briefly expressed and a little terse (aggressive), it is extremely clear, and the two parts are cleanly separated. It is not clear who is endorsing it.

• Part 1) is not clearly related to AA as a whole, but could assist some Groups locally as a service item.
• Part 2) does affect AA as a whole, as we understand thousands of bank accounts opened by Group members lie neglected and dormant all over Australia – good AA money that could be working for carrying the message. The Topic went first to the Conference Finance Committee.

The Conference later accepted the recommendation of that Committee that for

• Part 1), no Guideline be produced, but instead, some basic information be given in the new “Group Donation Plans” pamphlet that was then under development.
• Part 2), was supported by both the Committee and Conference, and went on to pass a new Advisory Action:

Advisory action #07/2000

“Conference resolved that the General Service Office should investigate procedures for claiming money in dormant bank accounts originally opened by AA Groups”. This was done but was unsuccessful as they were not named ‘AA’.

Topic #011/2000

Could a pamphlet and possibly a video or booklet be made specifically for women’s prisons? Most of the literature in National Office stock is directed to men’s prisons.

What is the background or reason for the topic?

Our Group donates literature to a women’s prison as payment for rent for meeting venue. It would be great to have a booklet, pamphlet or video to send to prison that specifically targets female inmates.

What discussion on the topic led to its submission?

A recent television program called “Doing Time” made it apparent that alcohol is a major problem and a contributing factor to their imprisonment and decline in standards of living and life. [Other sections of the form were not filled out]

Outcome of the topic:

Advisory Action #011/2000: “Conference resolved that material specific to women in prisons be made available and that an investigation of local and overseas resources be made to facilitate that”. This was researched by the Trustees’ Treatment and Correctional Facilities Committee of the General Service Board, using input from our World Service Delegates and GSO New York contacts. As no suitable material was found to exist, the Board went ahead and produced a booklet based on adapting the existing “It Sure Beats Sitting in a Cell” for men, and adding new stories from Australian women. The final product “How Did I End Up Here?” was approved as Advisory Action #024/2004, and is now available. This is a nice example of an AA need fulfilled – a gap in the Service literature.

It actually has two questions for conference:

1. Need for literature for women in prison? (yes/no). and
2. What kind of literature? (pamphlet – booklet – video).

“There are those who predict that A.A. may well become a new spearhead for a spiritual awakening throughout the world. When our friends say these things, they are both generous and sincere. But we of A.A. must reflect that such a tribute and such a prophecy could well prove to be a heady drink for most of us – that is, if we really came to believe this to be the real purpose of A.A., and if we commenced to behave accordingly. Our Society, therefore, will prudently cleave to its single purpose: the carrying of the message to the alcoholic who still suffers. Let us resist the proud assumption that since God has enabled us to do well in one area we are destined to be a channel of saving grave for everybody.”

A.A.. Co-founder Bill W., 1955 Reprinted with permission AA World Services Inc.

“We may not need a General Service Conference to insure our own recovery. We do need it to insure the recovery of the alcoholic who still stumbles in the darkness one short block from this room. We need it to insure the recovery of a child being born tonight, destined to alcoholism. We need it to provide, in keeping with our Twelfth Step, a permanent haven for all alcoholics who, in the ages ahead, can find in AA that rebirth which brought us back to life.

We need it because we, more than all others, are conscious of the devastating effect of the human urge for power and prestige which we must insure can never invade AA. We need it to insure AA against government, while insulating it against anarchy; we need it to protect AA against disintegration while preventing over integration. We need it so that Alcoholics Anonymous and Alcoholics Anonymous alone, is the ultimate repository of its Twelve Steps, its Twelve Traditions, and all of its services.

We need it to insure that changes within AA come only as a response to the needs and the wants of AA, and not of any few. We need it to insure that the doors of the halls of AA never have locks on them, so that all people for all time who have an alcoholic problem may enter these halls unasked and feel welcome. We need it to insure that Alcoholics Anonymous never asks of anyone who needs us what his or her race is, what his or her creed is, what his or her social position is”.

Declaration of Unity
This we owe to AA’s future

To place our common welfare first;
To keep our fellowship united.
For on AA unity depends our lives
And the lives of those to come.

The National Office of Alcoholics Anonymous Australia

AA's General Service Structure

For more details on AA's General Service Structure in Australia click here.

New Class A Trustee Mike Munro organised the filming of the two meetings – Kogarah Spiritual Concept and Bexley North – and the end product was an inspirational video which will no doubt be instrumental in helping sick alcoholics for many years to come. We are indebted to Mike and his crew and also wish to express gratitude to the two groups involved. Filming was strictly in accordance with our Traditions, with the members who spoke being shown in silhouette to protect their anonymity. Class A Trustee Vanda Rounsefell was also interviewed in the video and explained what AA does and doesn’t do.

A copy of the video has been sent to all Area Delegates, so if you wish to see it, please attend your Area Assembly or any upcoming Regional Forums.

Being an Area Registrar basically means that I keep an up to date record of meetings, where/when they are held, mailing address, group secretary and GSR name, contact details. Also, an up to date list of who holds Area and District positions and, of course mailing lists, for use by the Area Secretary/Delegate.

Some of this information is provided to the National Office and the AA Around Australia Newsletter and is also used by the Area A Committee to distribute Area Minutes and other information to the groups at a grass roots level. It also lets us know how many active groups we have in our Area.

The Registrar attends, and produces a report for, each Area Assembly. District Committee Members assist greatly in gathering up to date information for groups in their districts.

To date some of the tasks I have completed are:

• Compilation of a list of meetings in each District in our Area from the current information I have to hand – including recent responses to a mail out.
• Production and distribution of a Group Registration Form and a covering letter to accompany registration forms.
• Completion of a statistical summary of the number of Groups/meetings/number of members, and its distribution to groups from responses to the mail out.
• Phone around, using existing contacts, to those groups that have not responded, as they may not have received group registration request via existing mailing address.
• Sent article to AA Around Australia and Reviver explaining role of Area Registrar and providing statistical information of Area A.
• Provide regular, up to date information to National Office of Alcoholics Anonymous Australia to go into the national website meetings list.
• Provide regular, up to date information to go into the Reviver magazine.
• Create a timetable of regular tasks over the two-year period as a guideline for future Area registrars. This is called passing it on…

To date there has been an 82% response rate. It is extremely encouraging, that so many groups see the importance of being registered and taking responsibility.

The price of the Big Book remains at $17.60

How is National Office funded ?

• Contributions from groups (At present only about 35% of groups in Australia contribute in any year, with less than 10% contributing on a regular monthly basis).
• Literature sales
• Personal donations from individual members
• Donations from members through the Action Club and Birthday Club

What does National Office do?

Two of its biggest jobs are to facilitate the work of the Australian General Service Conference and of the General Service Board. Staff members co-ordinate and participate in the annual Conference (the group conscience of AA as a whole), which is held each November.

Before Conference, a great deal of work takes place:

• topics submitted by groups/Areas throughout Australia are processed
• a draft Conference agenda is prepared
• new delegates are given information and support
• staff organise and attend the Conference Agenda Committee meeting in June, at which all accepted topics are allocated to relevant Conference committees
• Staff organise and participate in the Conference Agenda committee teleconference in August to finalise the Conference topics
• Travel arrangements are made for Conference members
• the venue is organised
• recording facilities for Conference are organised
• Conference folders prepared and despatched to all Conference members.

During Conference, staff attend Conference committee meetings, take minutes and produce committee reports/ recommendations for review by the entire Conference prior to voting.

After the Conference the staff, in conjunction with the General Service Board assist in implementing Conference Advisory Actions.

• The final Conference Report is produced at the National Office
• The General Service Board. Staff attend the three annual Board meetings, held in February, July and November
• Again, a great deal of preparation work is required for these meetings and staff are kept very busy
• All staff members are co-ordinators of Trustees’ Committees and are responsible for carrying out instructions from each Board meeting.

Public information

Staff respond to numerous enquiries from the general public. 12th Step calls are referred to the nearest Central Service Office.

We also receive many requests for assistance from TV, radio and newspapers, when a story relating to alcoholism is about to be broadcast or published.

Employers request information when they have an employee with a drinking problem, or they wish to institute an alcohol abuse awareness program in their company.

Co-operation with the professional community

Many enquiries are received from members of the professional community – the medical profession, the legal profession, the armed forces, the clergy, schools, universities, etc.

Publish and distribute literature

Where possible (according to demand), we print all literature locally. It is not economic to print some items, due to low demand. These items are purchased from AA World Services Inc. in New York. When reprinting literature, we make every effort to get the best possible price.

Literature is distributed to Central Service Offices who act as resellers. In some cases literature is sold directly to groups and members.

Information service for groups

Various enquiries are received by telephone, mail, fax and email. Where possible, staff attempt to respond to these enquiries within one day.

Support new groups

A complementary package of literature is sent to all newly registered groups.

Public liability insurance policy

A public liability insurance policy is taken out by the General Service Board, to protect organisers of AA meetings in the event of a claim against them. Most groups would be unable to obtain premises to hold their meetings without evidence of this insurance policy.

Liaison with other countries

The office fosters close and cordial relationships with other AA offices around the world.

Society in the new Millenium has lost a lot of what we would have once called a ‘sense of community”, with extended families, local communities and organizations that “look out for each other” becoming virtually non-existent.

Once not so long ago it seems that people thought much less of self and more of others within local communities and society as a whole. This is certainly how it was in Akron Ohio in 1936 when Bill Wilson and Dr Bob founded Alcoholics Anonymous. AA has managed to maintain itself as a strong community that continues to “look out for the still suffering alcoholic. Whilst we may no longer open our houses to hoards of drunk drunks, as Bill did, we are still committed to carrying the message of AA.

Carrying the message of AA is the basis for any form of service work, from sharing at a meeting, to representing AA internationally and every role in between. It is common for alkies to “shy away” from the term “service work” usually because of what people “think” the roles of service work really involve. Most people equate service with a lot of extra work. The reality is quite different, basically you get out what you put in, and as long as the jobs get done to keep our precious fellowship alive, it doesn’t really matter how much you do as long you do it!

If everyone took on at least one service role, once in their sobriety we would have more than enough members to keep AA alive for the next hundred years, enabling those still “out there’ to have somewhere to go in the future when the pain gets bad enough.

I will be eternally grateful my first sponsor who instilled a ‘service work ethic” into me from day one. Sure you’ve got to have it to pass it on, but even one day sober you have something to offer the person who is still drinking.

There are plenty of “older sober members” who are willing and able to “sponsor” people into service roles. So lets think about what we are doing to keep our beloved fellowship alive for the “person who is still suffering”. Can you afford a very small amount of your time to do sometime toward maintaining the fellowship?

Being a GSR, DCM, Secretary, Treasurer, Washer upper and the numerous other services roles that are needed in AA are neither time consuming, complicated nor difficult, but are crucial to our survival. So let’s do our best to simply keep our unique sense of “community” that has been lost in so many areas of our society and the world in general and keep the fellowship alive and well.